I did not write this, however thought it's good information for us when talking about security with copiers.
All of us copy all kinds of things at work.
Many do not contain sensitive data, but some probably do: organizational financial information, donor information, confidential client data — the list is long. Modern digital copiers and larger networked multifunction printers have hard drives that store data and images of all the documents they copy, print, scan, or fax. There are things you can do to ensure your organization's privacy in this little-known area of data security risk.
We hear constantly about data risks from malware and hacking into computers and networks. Far less often, we hear about data theft from copiers or multifunction printers, which are universal in offices.
Copier security is a real risk though. Modern commercial copiers and multifunction printers are actually computers with hard drives and network connectivity. They are as vulnerable to data theft as anything in your office's IT system. They can store copies of documents, and they also have usage logs that hackers can get to, as can anyone servicing the devices.
