What is document management in the cloud
Cloud based document management customers have complete organizational control over all their business files, email, and documents. They can get to everything to do with any client, case, patient, project or personal files instantly. They waste 0 minutes searching and hunting through cabinets or files or standing at copier or faxes. They work, share, and publish at any time, from anywhere with a browser and a connection. They know the business of their business is safe and secure.
They can do all this because cloud based document management companies let you decide how to catalog and share their files from any source; paper, digital, email, attachments, word processers, spreadsheets and on and on. Co-workers, partners, and teammates all know where everything is because their cloud portal should catalog and file everything the same way by everyone, everytime to keep them on the same page. Their work is safely locked away encrypted, secure and HIPAA compliant in the Cloud, available 24/7 from anywhere to those with the right credentials. No hunting through their own or others File and folder labyrinths. Cloud storage users aren't worried about restoring crashed drives and programs - their entire library is ready for business with a login name and password.
MARKET OPPORTUNITY:
Forrester believes that cloud computing is a sustainable, long-term IT paradigm, and the successor to previous mainframe, client/server, and network computing eras. Underpinned by both technology and economic disruptions, the cloud will fundamentally change the way technology providers engage with business customers and individual users.
Global revenue from public cloud computing services is expected to grow at 5 times the rate of traditional IT, according to International Data Corp. As for the hard numbers, public IT cloud services revenue is expected to hit $55.5 billion in 2014, up from $16 billion in 2009.
· The cloud computing model will dominate growth for the next 20 years;
· There will be a next-generation of killer apps;
· Small and medium-sized business will lead the public cloud computing charge;
· Leading IT vendors will change as cloud computing gains market share.
· cloud computing will account for more than a quarter of the net new IT growth
COMPANY SOLUTION:
Cloud storage document management companies provides the infrastructure and toolsets that expand the current model for computing both on and offline. With a zero cost of entry allows individuals and company's enterprise level back-office features never before available in one place. Whether for an individual computer user or an enterprise level corporate environment, cloud computing allows for an easy to use expandable platform for people to collaborate with all of the information they require available to them on any computer or PDA. No more looking for files or documents, struggling to remember how something is filed, scrambling to find who is responsible for what and when: cloud computing document management handles it all. Forget about obsolete infrastructures and upgrading your IT department. The true paperless office has arrived.
For every person in every industry today cloud storage document management software solves a problem and in many cases more than one.
Here a just a few:
The federal government just de-commissioned the ftp protocol as a safe use to move files. Almost all document management companies use ftp. Many cloud storage companies uses encrypted https, which is what the US govt. is currently porting over to.
Obamas medical initiative is costing doctors, medical clinics and hospitals tens of thousands and even hundreds of thousands of dollars to initiate. Many cloud storage and document management companies not only meets their concerns but does it for a very low monthly rate. All a patient's visit notes, lab results, referrals in and out, HIPAA statements, Insurer communications - all of it a click away. Hand written notes, inbound faxes, email, snail mail - simple rules streamline the filing: headcount stays down and focused! The medical portal will develop into a robust business vertical.
A lawyer is constantly looking through documents and emails for old contracts or leases they may have used in the past or for the last version of a document that they are working on. Many of these document management systems come with version control, collaboration, task assignment and tracking. They can scan legal briefs, case studies, etc., during a case and refer back to it or look it up years later without having to remember where they saved it. How many places would they scour to lay out all the loan agreements for a major client? Do it all over again for all the loans with one bank? Why? Cloud storage document management helped you organize the files on the way to the cloud then will bring them back sliced and diced any way their asked for!
An insurance company needs to assemble supporting documents for an audit and is faced with digging through hundreds of files and folders. With a few clicks your document management software should back up the complete result set; only what they needed, all of what they needed! Instead of hours at the copier and thousands of pages churned out, instead of emails with dozens of attachments, let your cloud based document storage system publish the documents in one elegant chaptered pdf; mail it, burn it, share it - get on with it. But make sure the features that you need exist in the system that you are signing up for.
Tweens (or more pointedly, parents of tweens) not ready for Facebook or dealing with security issues can upload pictures, chat, keep their documents online and share with friends without being open to the public. Push this line of thought and extends to educators, corporate trainers, etc. Open an online account without the security issues of exposing your child to the world; teacher to class, teacher to parents, PTA to parents, school to teachers - the possible uses are multiple but these types of systems are designed to seamlessly deliver on all of it. Is a child at home sick? No problem! No need to fall behind because the assignment is on the class portal. In fact, the homework can be uploaded and practically put on the teacher's desk!
Invest in or broker real estate deals? Keep track of all of your projects through our deal room from receiving an initial email to corresponding with vendors and customers an on through complete due diligence and closing. Share site plans, surveys and titles with your attorney, track emails and questions. Use our contact interface to easily access all of your contacts from Gmail or Outlook, track timelines and tasks with our Calendar interface. Print documents to a pdf or combine documents and create a chaptered book. Send it or share it with your contacts - your buyers and sellers, your lawyers and bankers, accountants and others.
Every segment of the real estate business has their own need to store and retrieve information in unique ways. With a cloud based document management system, it works that way you do.
No one is happy paying a programmer and waiting for them to update a website, intranet or extranet? Use our linking tool to link your documents and projects to your website. Make what you want public, share and keep private the documents, correspondences, pictures and information that are confidential. Share price lists, time critical information and forms; correspond with your team instantly without waiting.
Have a lot of scanning to do? Print your cover sheet - even pencil some notes on it, add it on top and your scanned documents will be saved in your cloud where you want it for easy access anytime. Only a cloud based document management system can really separates the work. You know your business. Outsource or delegate the scanning.
Want to manage you home life, bills, receipts, bank statement. Move it all up on your cloud including your Quicken and QuickBooks files, make notes and share your statements and files with your accountant while they prepare your taxes
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