Purchasing a New Copier – Deputy Clerk Rife explained the new office printer has arrived. When installing the new office printer, Tony Maged explained the current copier is so old and the ability to scan documents to email will not be available December 31st or sooner. Newer copiers will have the capability to scan to email, the older copiers will not. The office staff use the scan to email bills to customers along with scan to email other documents to news media. Clerk white suggested charging all person/organizations/taxing bodies for black & white copies plus establish a rate for color copies since the Village will be charged per color copy each month.
There were 2 proposals presented for consideration, 1) copier that prints black and white copies only for $4,304.80 plus $36 per month for a service contract allowing 3,000 black and white copies with overage charges of .012 cents per copy; 2) copier that prints black & white & color copies for $4,734.80 with a $36 per month service contract with overage charges at .012 cents per copy plus .065 cents per color copy.
The service contracts include parts, labor, toner and preventative maintenance from DTI Office Solutions. Motion was made by Gammon, seconded by Sturm to purchase the color copier for $4,734.80 along with the service contract for $36 per month from DTI Office Solutions. Vote: Sturm, yes; Cornell, yes; Hackett, yes; Gammon, yes; Black, yes; Daniel, yes.