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Online document management systems are the future of business Share on facebookShare on myspaceShare on googleShare on twitterShare on google_plusone
Document management
Document management essentially means that documents are managed through an electronic process all throughtheir life cycle - right from the creation stage to storage and either being destroyed or archived. The online document management system stores a scanned copy of a document and means it can be retrieved quickly using an indexing systemor other searches.These online systems have the advantage of being able to be accessed from anywhere in the world and allows for the fast transfer of documents.
The main advantages
The advantages of using document management software or an online document storage system ensures you are able to manage your business in the most structured manner by saving both time and huge costs. The process goes beyond simple cost savings due to the faster retrieval times and smaller physical storage spaces. Electronic systems for managing documents also offer extra benefits like efficiency of workflow and information management and so on. Some of the most beneficial improvements document management systems could bring to your business are the following:
o Create more space and less clutter as you'll no longer have to holda amount large paper
o Reduce misfiled or lost documents
o Improve the control of business documents
o Reduce the business risks of just keeping one copy of files
o Easier compliance with Freedom Of Information Act
o Share information between remote offices and workers
o Archive paper, emails, faxes, MS Office documents in a single system
Who benefits?
An online document management system can put up documents that have been created electronically as well as scanned-in documents.Web backup storage or the Web-based DM systems are useful for all types of businesses in various sectors. Organizations in the engineering sector, for example, often use web-based DM systems for the efficient storage and retrieval of drawings.
Some other crucial features of Online Document Management Systems are:
1. Web-Based Document repossession
2. 24 X 7 Access to Documents
3. User Level Security
4. Multiple Applications
The future of online document management systems
As we all are aware, the model of running any business has changed a lot, in the coming years the demand for online DMS is only going rise due to several of its’ user-friendly features. This is an era of smart phonesand tablet PC’s and you just can’t afford to keep doing business in the same old fashioned way, where offices were full of paper and dusty files. Now, there’s a new way to do business by using integrated document management systems!
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