I am hoping you guys might be able to help me. Sorry this is going to be long.
See word doc if this doesn't read right
I have a prospect who is seriously thinking of finally disposing of their analog copiers (19) with many different leasing companies. My good friend is the senior accountant there, who after pulling out what is left of his hair, got them talking to me after being very frustrated. His problems are that there are 14 locations with many different leasing companies, month to month renewals and very high priced service agreements due to antiquated copiers. After about 3 months of conversations on the phone I finally got to meet up with Mr. Prospect today (After I took my friend to lunch to discuss the whole mess and then walked me up to Mr. Prospect).
Mr. Prospect (MP) and I had a great conversation that lasted about an hour. The pricing we discussed is state contract so no problem there and our service pricing blows there current service pricing out of the water.
MP said he would like to take their files which they have to keep for 7 years and instead of storing them with
Secure printing is very important and they would like to be in the digital age with there copiers. Since as we all know the digital copiers are so much more productive.
With all this being said I need to give a proposal by the end of the year explaining leasing, copying, scanning, printing, cost justification in depth so I can convince them it is the right thing to do and save costs across the board.
I was wondering if you guys had any explanations like this I can use as guidelines and brainstorming since this is like a RFP with no formal questions except what I think is applicable. Since there might be people on the P4P in my area I prefer only to give the name of the company to people I know who are not in my area.
Please email me mike@fairfaxcom.com or call me at 800-284-1172 if you can help, give me some ideas, and/or critique my solution.