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Digital Filing

D DeanwMaven VIP
We have implemented digital filing system in our office just using nested windows folders to mimic our old paper file cabinets:
File Cabinet
Customers
customer A
customer B
Suppliers
One concern I have is that in order to file a secretary has to have full writes to that folder which means sec. can also delete.
This leaves us exposed to folders and even whole cabinets being deleted due to error or maliciously deleted.
It is not very likely that an upset employee is going to destroy all your physical file cabinets but what is stopping them from deleting your digital filing system.
Has anyone thought of this, of course we backup on a 10 day tape rotation but does anyone spot check their digital file cabinet to make sure the data is still there?

I'd appreciate any thoughts you have on this topic.
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DV Darth Vader (Guest)
In 2003 server, right-click the shared folder and left-click "properties".
Go to the "Security" tab, select the "advanced" button. Hi-lite "User" and click "edit".
In the "Deny" field, look for "delete subfolder and files" and also "delete".

Nothing in that folder should be able to be deleted. The folder itself should even be safe from deletion. This will apply to all users with access to this folder.

To delete any item in this folder, you will need to be logged on to the server as an administrator.

Hope this helps.

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