The architecture, engineering, and construction (AEC) industry is famous for generating large amounts of large-format documents. Once a project is completed the blueprints, reports, contracts, accounting spreadsheets, and every other related printed piece must be stored. Some are required by law to be kept for years—or even indefinitely.
That translates to boxes upon boxes of paperwork piled high in a storage facility. Not only are there major monthly rental costs, there is the issue of time. That would be your precious time spent searching through those boxes trying to locate an important document when a project is revisited for a renovation or any number of other changes.
While this is the cause of countless headaches for countless firms, there is another (and much less painless) way to go. It’s a cloud-based Archiving & Information Management (AIM) solution from ARC Document Solutions.
From Paper to Digital in 3 Easy Steps
You’ll be happy to know that this is a simple, three-step process:
- An ARC representative comes in to do a complete assessment of your company’s current workflow process, storage set-up, and document tracking.
- Your documents are removed from storage and ARC continues with the scanning of each and every one of them.
- The final step focuses on numbers. That is, the numbers of dollars and hours that will be saved by going the AIM route. Not surprisingly, the reaction from companies is pretty much the same across the board: “We wish we had done this sooner.”
An Added Bonus: Organization Then Optimization
Of course, just having every document taken out of your storage facility and then stored in the cloud won’t solve all of your organization’s issues. A lot of searching through computers, laptops, and other devices will still be required.
ARC can help alleviate that via another one of its cloud-based solutions. Specifically designed for the architecture, engineering, and construction industry (but not limited to), PlanWell Collaborate is a virtual one-stop shop. It allows for everything to be categorized and placed in folders according to project names for ultra-easy access. The online portal is perfect for disseminating and sharing documents with multiple users in real time.
This ability to include customizable tools like Collaborate is what makes ARC’s Archiving & Information Management an end-to-end solution for any company.
Don’t wait. Take control of your information today: